VIRCOM SOLUTIONS

Robust Encryption
and DLP solutions

Secure Sensitive Data and Stay Compliant with Email Encryption
and DLP

Securing sensitive communications is more critical than ever, with over two-thirds of an organization’s intellectual property shared via email.

Losing confidential data can lead to hefty fines, negative publicity, and loss of customer trust.

Proofpoint Essentials offers robust Email Encryption and Data Loss Prevention (DLP) solutions designed to help SMBs prevent data loss and maintain compliance with industry regulations like HIPAA.

Encrypted Email Services
Tailored to SMBs

Small and medium-sized businesses (SMBs) are increasingly targeted by cybercriminals, with more than 43% of cyber-attacks focused on these smaller entities. This trend highlights the urgent need for strong security measures like those used by large enterprises.

Proofpoint Essentials offers encryption and Data Loss Prevention (DLP) solutions that are specifically designed to meet the unique challenges faced by SMBs. These solutions provide enterprise-grade email security, ensuring every communication is secure from end-to-end and compliant with regulations like HIPAA.

By integrating directly with platforms such as Microsoft 365, Proofpoint Essentials enhances privacy and enables SMBs to manage sensitive data effectively.

Maximize your Email Security with Proofpoint Essentials

Encrypt your emails with a service that ensures end-to-end security from sender to recipient, making every message HIPAA-compliant and protected against cyber threats.

Integrated directly into platforms like Microsoft 365, this solution features digital signatures and encryption keys. Enhance privacy and manage sensitive data securely via a user-friendly web portal that supports encrypted file transfers and secure sharing.

Sending encrypted emails means enhancing email privacy for everyone.

With Proofpoint Essentials encryption and DLP solutions, businesses can uphold privacy, meet regulatory requirements, and fortify their email security posture effectively.

Technical Overview of End-to-End
Email Encryption

Proofpoint Essentials offers comprehensive end-to-end email encryption, ensuring that your emails are secured from the moment they are sent until they reach the recipient.

This process involves using advanced encryption algorithms and protocols to maintain the highest level of security throughout the email transmission journey.
The encryption process includes:

SMTP Encryption over TLS

This method adds an extra layer of trust and means that the contents of an email can only be decrypted by the intended recipient.

Utilizing TLS (Transport Layer Security) and SSL (Secure Sockets Layer), this encryption safeguards both the message and its attachments from unauthorized access, preserving the integrity and confidentiality of email communications.

With Proofpoint Essentials, TLS encryption is automatically applied to all outgoing and incoming emails, providing seamless and secure communication.

Understanding 256-bit SSL Encryption

Proofpoint Essentials employs 256-bit Secure Socket Layer (SSL) encryption to safeguard email communications.

This high-level encryption standard ensures strong protection against cyber threats by encrypting emails with a key that is virtually impossible to crack.

This encryption standard ensures the confidentiality and integrity of your sensitive data during both transmission and storage.

Data Loss Prevention (DLP)

In addition to encryption, Proofpoint Essentials provides powerful DLP capabilities to further enhance email security. These features help businesses monitor and control the flow of sensitive information, preventing data breaches and ensuring compliance with industry regulations.

Enhance Privacy with Data Loss Prevention (DLP)

Proofpoint’s Email DLP and Encryption solutions enhance Office 365 protection by effectively managing and enforcing Data Loss Prevention (DLP) policies.

These solutions meticulously scan and analyze sensitive content within emails and attachments, ensuring comprehensive security for your communications.

Data Loss Prevention (DLP) Key Benefits

  • Policy-Based DLP: Implement customizable DLP policies that automatically detect and secure sensitive data within emails and attachments.
  • Real-Time Monitoring: Continuously monitor email communications for potential data loss incidents, allowing for immediate action to prevent breaches.
  • Comprehensive Reporting: Generate detailed reports on DLP incidents and encryption activities, providing valuable insights for compliance audits and security reviews

DLP Key Features

  • Smart Data Identifiers: Use prebuilt smart identifiers, dictionaries, and automated classification to protect and remediate sensitive data in areas like securities, privacy, personal data, and healthcare.
  • Dynamic Deep Learning: Analyze over 250 data points on every email with deep learning, LLMs, NLP, and threat intelligence from over 2.8 trillion emails annually.
  • Stop Lateral Phishing: Detect email volume spikes and unusual internal communications with behavioral and content analysis to identify phishing attempts.
  • Real-Time Coaching: Offer users real-time guidance and risk summaries to prevent socially engineered attacks.

Granular Encryption Control Built with your Flexibility in Mind

Because of Proofpoint Essentials domain-level encryption, your users can encrypt messages through:
Smart identifiers catch credit card, social security and other sensitive number strings and managed dictionaries capture sensitive terms close to one another (e.g. “Buy”, “Sell”, “Derivative” for financial brokerages) automatically encrypt messages, ensuring your users’ email environment is fully padded by your encryption requirements, even from mobile devices.

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with Vircom's comprehensive security bundles.

Achieve Industry Regulatory Compliance with Advanced Encryption & DLP

Proofpoint Essentials ensures compliance with various industry regulations by providing robust encryption and Data Loss Prevention (DLP) solutions. These measures are critical for protecting sensitive data and adhering to legal standards, thereby safeguarding your organization from potential fines and reputational damage.

HIPAA Compliance

Healthcare organizations must secure Protected Health Information (PHI) to comply with the Health Insurance Portability and Accountability Act (HIPAA). Proofpoint Essentials helps meet these requirements by:

  • Email Encryption: Automatically encrypts emails containing PHI, preventing unauthorized access during transmission.
  • DLP Policies: Customized to identify and protect PHI, ensuring that sensitive data is not inadvertently shared or exposed.

ISO 27002 Standards

Proofpoint Essentials adheres to ISO 27002 standards for data centers, offering a comprehensive framework for managing information security risks. Organizations can meet these international standards by implementing robust security measures:

  • Comprehensive Data Protection: Encrypts and protects all sensitive data, whether in transit or at rest, against breaches.
  • Access Control: Enforces strict access controls to ensure only authorized personnel can access sensitive information.

GDPR Compliance

The General Data Protection Regulation (GDPR) mandates the protection of personal data for all EU residents. Proofpoint Essentials supports GDPR compliance by:

  • Data Encryption: Encrypts personal data to protect it from unauthorized access and potential breaches
  • DLP Policies: Identifies and controls the flow of personal data, ensuring it is shared only in compliance with GDPR requirements.

Microsoft 365: Enabling Encryption and DLP Features

Integrating Proofpoint Essentials with Microsoft 365 and Office 365 enhances the native security capabilities of these platforms by adding additional layers of encryption and DLP. This integration ensures that emails are protected both in transit and at rest, allowing you to maintain robust email security and compliance with minimal effort.

Seamless Integration with Existing Infrastructure

Proofpoint’s DLP and encryption solutions are designed to integrate seamlessly with Office 365, providing an additional layer of security without disrupting existing workflows.

This integration leverages the native capabilities of Office 365 while augmenting them with advanced DLP and encryption features, ensuring a cohesive and comprehensive security strategy.
“Vircom delivers what they promised; they are experts in their field and provide customer service and client support that is second to none. Thank you Vircom!”
Gal Karpfen

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