Secure Sensitive Data and Stay Compliant with Email Encryption
and DLP
Securing sensitive communications is more critical than ever, with over two-thirds of an organization’s intellectual property shared via email.
Losing confidential data can lead to hefty fines, negative publicity, and loss of customer trust.
Proofpoint Essentials offers robust Email Encryption and Data Loss Prevention (DLP) solutions designed to help SMBs prevent data loss and maintain compliance with industry regulations like HIPAA.
Encrypted Email Services
Tailored to SMBs
Maximize your Email Security with Proofpoint Essentials
Encrypt your emails with a service that ensures end-to-end security from sender to recipient, making every message HIPAA-compliant and protected against cyber threats.
Integrated directly into platforms like Microsoft 365, this solution features digital signatures and encryption keys. Enhance privacy and manage sensitive data securely via a user-friendly web portal that supports encrypted file transfers and secure sharing.
Sending encrypted emails means enhancing email privacy for everyone.
With Proofpoint Essentials encryption and DLP solutions, businesses can uphold privacy, meet regulatory requirements, and fortify their email security posture effectively.
Technical Overview of End-to-End
Email Encryption
- Key Generation: Creates public and private keys using complex algorithms.
- Message Encryption: Encrypts the email with the recipient's public key, turning plaintext into unreadable ciphertext.
- Transmission: Secures email during internet transmission to prevent interception.
- Decryption: Allows the recipient to decrypt the email with their private key to access the original message.
SMTP Encryption over TLS
Understanding 256-bit AES Encryption
Proofpoint Essentials employs 256-bit Advanced Encryption Standard (AES) to safeguard email communications. AES is the encryption standard trusted by the U.S. government and many other organizations.
This high-level encryption standard ensures strong protection against cyber threats by encrypting emails with a key that is virtually impossible to crack.
This encryption standard ensures the confidentiality and integrity of your sensitive data during both transmission and storage.
Data Loss Prevention (DLP)
Enhance Privacy with Data Loss Prevention (DLP)
Data Loss Prevention (DLP) Key Benefits
- Policy-Based DLP: Implement customizable DLP policies that automatically detect and secure sensitive data within emails and attachments.
- Real-Time Monitoring: Continuously monitor email communications for potential data loss incidents, allowing for immediate action to prevent breaches.
- Comprehensive Reporting: Generate detailed reports on DLP incidents and encryption activities, providing valuable insights for compliance audits and security reviews
DLP Key Features
- Smart Data Identifiers: Use prebuilt smart identifiers, dictionaries, and automated classification to protect and remediate sensitive data in areas like securities, privacy, personal data, and healthcare.
- Dynamic Deep Learning: Analyze over 250 data points on every email with deep learning, LLMs, NLP, and threat intelligence from over 2.8 trillion emails annually.
- Stop Lateral Phishing: Detect email volume spikes and unusual internal communications with behavioral and content analysis to identify phishing attempts.
- Real-Time Coaching: Offer users real-time guidance and risk summaries to prevent socially engineered attacks.
Granular Encryption Control Built with your Flexibility in Mind
- subject line tags, DLP
- an Outlook plugin
- simple sensitivity flags
ROBUST PROTECTION BUNDLES
Protect your business
with Vircom's comprehensive security bundles.
Achieve Industry Regulatory Compliance with Advanced Encryption & DLP
Proofpoint Essentials ensures compliance with various industry regulations by providing robust encryption and Data Loss Prevention (DLP) solutions. These measures are critical for protecting sensitive data and adhering to legal standards, thereby safeguarding your organization from potential fines and reputational damage.
HIPAA Compliance
Healthcare organizations must secure Protected Health Information (PHI) to comply with the Health Insurance Portability and Accountability Act (HIPAA). Proofpoint Essentials helps meet these requirements by:
- Email Encryption: Automatically encrypts emails containing PHI, preventing unauthorized access during transmission.
- DLP Policies: Customized to identify and protect PHI, ensuring that sensitive data is not inadvertently shared or exposed.
ISO 27002 Standards
Proofpoint Essentials adheres to ISO 27002 standards for data centers, offering a comprehensive framework for managing information security risks. Organizations can meet these international standards by implementing robust security measures:
- Comprehensive Data Protection: Encrypts and protects all sensitive data, whether in transit or at rest, against breaches.
- Access Control: Enforces strict access controls to ensure only authorized personnel can access sensitive information.
GDPR Compliance
The General Data Protection Regulation (GDPR) mandates the protection of personal data for all EU residents. Proofpoint Essentials supports GDPR compliance by:
- Data Encryption: Encrypts personal data to protect it from unauthorized access and potential breaches
- DLP Policies: Identifies and controls the flow of personal data, ensuring it is shared only in compliance with GDPR requirements.
Microsoft 365: Enabling Encryption and DLP Features
Integrating Proofpoint Essentials with Microsoft 365 and Office 365 enhances the native security capabilities of these platforms by adding additional layers of encryption and DLP. This integration ensures that emails are protected both in transit and at rest, allowing you to maintain robust email security and compliance with minimal effort.
Seamless Integration with Existing Infrastructure
Defend data and automate compliance. See our solution in action today.
