Email Encryption for Compliance and Peace of Mind
The need to secure communications that contain sensitive data has never been greater. Fines for noncompliance with industry regulation, such as HIPAA, negative publicity, and loss of customer trust await any company that loses confidential customer information. modusCloud Email Encryption is purpose-built to help SMBs prevent data loss by domain-level email encryption.
modusCloud allows admins to create automated Data Protection Policies that mitigate the risks associated with regulatory violations. With custom filters set, encryption of much of your most sensitive data can be automated. modusCloud email encryption eliminates the risk inherent in individuals making security and disclosure policy decisions by implementing a user-transparent, centrally based, policy-driven Data Loss Prevention filter.
This service allows users to control where messages are sent to and how they should be filtered depending on specified rules with full visibility and control of features. Users simply send email, and the appropriate action is automatically taken depending on the email’s contents.
Our email encryption solution monitors outbound email communication. Custom filters can identify sensitive number sets, managed dictionaries can identify words usually grouped around sensitive information, encryption commands can be included through a subject line – all of these triggers allow for automated encryption of messages.
Messages are then uploaded and stored in our highly secure hosted cloud storage infrastructure. External users are sent email notifications when they have been sent an encrypted message, and are directed to a web-based user interface to read and respond to emails, while your own users can even trigger outbound encryption through an outlook plugin, while also managing replies directly in Outlook.
modusCloud’s Data Loss Prevention solution guards against leaks of private and confidential information in email and web protocols with highly accurate detection using smart identifiers and managed dictionaries.
Vircom’s modusCloud’s DLP solution extends the content filters’ controls even further. Filters can be creating using smart Identifiers as well as several pre-configured managed dictionaries. Smart Identifiers dramatically reduce the number of false positives relative to commonly used regular expressions.
Many industry standards, such as HIPAA and those in the financial industry, have specific requirements when it comes to encryption in order to protect customer and patient data. Our encrypted email solution will help you meet all these requirements in a solution that is easy and intuitive to manage.
Because of modusCloud’s domain-level encryption, your users can encrypt messages through subject line tags, DLP, an Outlook plugin or even simple sensitivity flags. Smart identifiers catch credit card, social security and other sensitive number strings and managed dictionaries capture sensitive terms close to one another (e.g. “Buy”, “Sell”, “Derivative” for financial brokerages) automatically encrypt messages, ensuring your users’ email environment is fully padded by your encryption requirements, even from mobile devices.
For encryption of inbound and outbound email, we not only encrypt the email but also use SMTP over TLS, meaning that information is encrypted both in transit and at rest, ensuring that no malicious interlocutors can interrupt the passage of your secure messages. The Data Center that stores encrypted information adheres to ISO 27002 standards, where only named personnel have access.
Furthermore, data in transit is encrypted over secure channel using 256-bit SSL, the standard for secure internet network connections. Encryption also uses a CAST-128 symmetric key encryption to store messages. This all means that your users can send and receive encrypted messages from wherever, to wherever, with whatever device, while also ensuring that their encrypted messages are stored with “Mission: Impossible” levels of security.
If you need encryption for your email, whether you are in the health industry and looking for HIPAA Compliance, a lawyer, banker or other professional service and need to protect your clients’ or patients’ sensitive information, talk to us to find out how our solution will not only fit your email encryption needs, but also provide you with peace of mind.
